Step 1 > Create your supplier profile

Click here to create your supplier profile, username and password and get started.

If your business is already registered in Avetta, go to Step 2.

Step 2 > Connect to Transgrid

In the ‘Find Connections’ search field, type Transgrid.

Add the relevant Transgrid site(s) and select Next in the upper right-hand corner.

Step 3 > Service Evaluation

Enter your ABN (if applicable) and complete a quick service evaluation to identify the services your organisation provides.

Select Next in the upper right-hand corner once complete.

Step 4 > Checkout

The cost to join the program is based on the level of compliance required for your business and the type of services your company offers.

Enter your payment details and confirm your payment.

Please note that adding additional clients in the Avetta system may increase your annual membership cost. Any increase will be generated and charged via future invoices.

Step 5 > Transgrid Prequalification

Select the Network button in the left-hand menu and get started on the prequalification requirements for Transgrid.

These may include, but not be limited to:

• • Company information and locations
  • Safety information
  • Insurances
  • Licences

Insurances and licenses will be verified by the Avetta team, who will reach out should any corrections be required.

Step 6 > Manual Audit / SMS Review (if required)

Depending on the work your organisation performs (as identified in Step 3), you may be required to complete a SMS review (Manual Audit), which is an independent desktop audit of your Work Health and Safety documents by a qualified WHS professional. The documents you’ll be asked to provide may include, but are not limited to:

• • WHS Policy
  • Safety Management System
  • Safe Work Method Statements/JSA/Safe Work Procedures
  • Risk Register
  • Training Matrices/Training Needs Analysis

Once complete, select Submit in the top-right corner.

Your manual audit assessment questions and submitted documents will be audited within ten business days of submission. If corrective actions are required for you to meet compliance, you’ll receive an email from our auditors.

You must complete all prequalification requirements for Transgrid before your company will be considered compliant.

To reach full compliance to work for Transgrid, you must next register your workers.

Step 1 > Login and add workers

From the Connect system, select the Workers tile in the left-hand menu, then select Pegasus Workforce.

If you don’t immediately see the Transgrid tile, click on the Add or Remove Portals and select the Transgrid tile.

Select selecting Manage Roles and then Add New Employee. From here you can enter and save their personal contact details, address, phone and email.

If a worker is already a registered cardholder, you may proceed to Step 3 to select their site and role for this project.

Step 2 > Pay for worker registration and contractor card

Pay for your worker’s registration and order their contractor cards to work for Transgrid.

• • Year 1 costs $90 + GST per worker for the management of roles, verification of documents, inductions and supply of card.
  • Year 2 costs $45 + GST per worker.

A tax invoice will be supplied on payment. If your workers hold current registrations in the Transgrid WSAT system, there is no additional cost to add their roles on this site.

Step 3 > Select site and roles

Select Work Roles > Add Site and select VNI West. Workers must hold these roles, which will be auto-assigned or selected:

Mandatory:

• • Transgrid VNI West – Site Access Role (auto-assigned)
  • HSE Contractor Induction (must select for each worker)
  • Trade or task role they complete on site (must select at least one for each worker)

Where applicable:

• • Mobile Plant Operator role/s
  • Power System Safety Rules and Environmental Authorisations
    • PSSR roles are required if:

• • • • minimum mandatory training requirements for all individuals who are required to work on, or near the Transgrid network e.g. PSSR 1.0 – Safe Access to Substations
      • requirement: the identification of the appropriate PSSR and environment authorisation and worker role requirements is typically identified during the project establishment phase. Please discuss with the Transgrid Project Manager, Site Manager or owner of ‘the works’ to clarify the requirements.

If you are unsure what roles you need to apply for each worker, please contact the VNI West Site Manager.

Step 4 > Upload documents 

Your role selections will determine the competency documents (licences, cards and qualifications) which you will need to upload in the system to prove your worker can perform the chosen role/s. Avetta will validate the documents you have uploaded during the registration of your workers.

Step 5 > Book site induction

You will next book each worker’s online induction to work on the VNI West project.

Workers will receive an email with a link and login details for the online induction, so they must have their own unique email address. Their result will be sighted and signed off by the relevant Transgrid Site Representative at the project site.

The online Transgrid Site Induction is to be completed in addition to any other site inductions, familiarisations mandated by Transgrid, head contractors or any company that the worker is completing work for.

Contractor cards

Upon document approval and induction completion, the roles will be applied to your worker’s profile and contractor cards issued. The contractor card will be sent to the workers nominated address, this could be your business’s address. Please ensure that all workers receive their card prior to commencing work at site.

It’s important that you keep worker’s details up to date, and you’ll be emailed about expiring documents and information to stay compliant. Workers can also update their own details using the Workforce Mobile Application, which allows them to manage their own profile. Visit the Workforce by Avetta Mobile App page for more information.

1. Register your worker in the WSAT system (follow instructions in Stage 2: Register Your Workers)

2. As part of registration, assign them to VNI West.

3. Assign them roles:

Mandatory:

• • Transgrid VNI West – Site Access Role (auto-assigned)
  • HSE Contractor Induction (must select for each worker)
  • Trade or task role they complete on site (must choose at least one for each worker)

Where applicable:

• • Mobile Plant Operator role/s
  • Power System Safety Rules and Environmental Authorisations

If you are unsure what roles you need to apply for each worker, please contact the VNI West Site Manager.

4. Enrol the worker in an online Site Induction course. Workers will receive an email with a link and login details for the online induction, so they must have their own unique email address. The online Transgrid Site Induction is to be completed in addition to any other site inductions, familiarisations mandated by Transgrid , head contractors or any company that the worker is completing work for.

5. The result of the online site induction will checked and signed off by the relevant Transgrid Site Representative when the worker attends site for the first time.

They must carry a contractor card at all times on site.

Your worker must hold the Transgrid VNI West – Site Access Role in the system, and carry a contractor card at all times on site.

For VNI West, Transgrid has assigned the Transgrid VNI West – Site Access Role to some worker’s profiles based on pre-existing records. To check to ensure all workers have the correct roles assigned, please follow the below instructions:

1. Log into Avetta Connect using the login button at the top of the page and check the registration of your business.
2. Select the Worker button, select Pegasus Workforce and then select the Transgrid tile – from here you can add a new worker, or Manage Roles to get them compliant to work on site.
3. Each worker must hold these roles, which are selected after choosing VNI West as their project:

Mandatory:

• • Transgrid VNI West – Site Access Role (auto-assigned)
  • HSE Contractor Induction (must select for each worker)
  • Trade or task role they complete on site (must choose at least one for each worker)

Where applicable:

• • Mobile Plant Operator role/s
  • Power System Safety Rules and Environmental Authorisations

If you are unsure what roles you need to apply for each worker, please contact the VNI West Site Manager.

If the worker has already completed their site induction at the VNI West, they will not have to do another induction.

Follow the steps under Step 2: Register Your Workers, and then all steps from Step 3 to get them registered for site.

You must first ensure your business is linked to the Principal or Subcontractor. This is typically initiated by the Principal or Lead contractor sending you an invitation to register through the system.